Everything Hire Signal does, and how to actually use it.

A real quick-start, then a complete reference for every tab and every button — so nothing in here is a mystery. Read the quick start once; come back to the reference whenever something's unclear.

Quick start

Start to finish, first time through.

Open Profile and pick a mode."I'm looking for a job" or "I'm selling something" — this changes what the search looks for, so get it right first.
Give it your resume.Drop a PDF, paste your LinkedIn text, or point it at a webpage. It pulls your role history, industries, and skills automatically — you're not typing your own background in from scratch.
Fill in the search brief and your location.Target roles, target industries, a zip code and radius, and whether you want hot-only or hot + warm signals. Hit Save & find leads — the first search runs immediately.
Go to Leads and sort Hot first.Switch to Best match first any time you want your strongest overlaps regardless of tier — match % and tier are two different things, covered below.
Read "Why this fits" and the opener before doing anything else.Both are written specifically for that lead — skim them before you call or apply so you're not walking in cold.
Call, apply through the link, or hit Draft email.No clean apply link? Draft email writes a first-person opening pitch from your actual resume straight into a Gmail compose window — attach your resume and send.
Log the outcome immediately.Set the status (New / Contacted / Callback / Dead) and a follow-up date right on the lead. This is what makes tomorrow's "gone quiet" reminder possible — skipping it is the only way a lead actually falls through the cracks.
Check Activity each morning.Every night, Hire Signal reruns your search and rechecks every existing lead on its own — no action needed from you. The morning email and the Activity tab both summarize what changed.

01Hot vs. warm, and what the match % means

hot means a real, currently-open posting exists and has been independently confirmed live. warm means there's no posting, but a real business signal — expansion, a new contract, recent news — suggests the company would want this profile. Warm is a reason to reach out before there's a listing, not a guess dressed up as an opening.

match % is a separate axis entirely, and it isn't a guess — it's built from three things: how many of the role's real requirements your actual skills cover, whether the seniority level fits, and whether the industry lines up. Hover the percentage on any lead to see the exact breakdown, including anything it flagged as missing. Because it's separate from tier, a 90%-match warm lead can be worth more of your time than a 50%-match hot one — that's exactly what the Best match first sort is for.

02Before you touch a lead

Make sure your resume is actually current before you start working the list — everything downstream (the match %, the opener, the Draft email pitch) is only as good as what's on file. If your background changes, replace it from Profile rather than working around a stale one.

Don't over-prepare the first two or three. Read the why-fit and opener, then reach out. You'll calibrate fast — better to learn from a real call than to perfect an approach on paper.

03About sharing your information

Applying through a company's own site or a major job board (LinkedIn, Indeed, ZipRecruiter) means giving them your resume, contact details, and sometimes a form's worth of history. That's normal — it's how hiring works everywhere, not something specific to using this tool. Hire Signal never adds a middleman to that exchange: when you click a source link or use Draft email, you're going straight to the employer or the board they actually posted on.

What Hire Signal itself stores is limited to what you gave it to run the search — your resume extract, your search brief, and the leads and notes you build up over time — visible only in your own account.

04What's happening in the background

Every single search targets 15-20 real items — not a handful. If a single job board would show you fewer real openings than that scrolling it yourself, this tool isn't earning its keep, so that's the bar it's held to on every run, every night. It's never allowed to invent a listing to hit that number — a thinner day happens, but it's the exception, not the target.

To get there, every run checks company career pages, ZipRecruiter, Indeed, LinkedIn, Glassdoor, CareerBuilder, trade-association boards specific to your industry, and direct searches for postings on smaller ATS platforms (Greenhouse, Workday, iCIMS) that checking one job board by hand would miss — eight-plus sources every time, not one. When a listing turns up on an aggregator, it also actively looks for that same posting on the company's own career page and switches to that link when one exists — the direct source is more reliable than a copy of a copy.

Every hot lead's link gets re-checked against the live page every day, not just once when it's first found — if a posting closes, it's downgraded automatically with an honest note instead of sitting there looking live. The same check runs on warm leads too.

Freshness is based on the date we first found a lead, not the date the job board displays — the board's date is the easiest thing for a listing to fake by getting reposted. A hot lead that's been live for three-plus weeks gets flagged so you can sanity-check it isn't a standing req before over-investing prep time.

What this replaces: a full week of manually checking multiple boards every day, cross-referencing company sites, and tracking who you've already looked at. That happens automatically overnight instead — you wake up to what's actually new. If you're comparing this to just browsing ZipRecruiter yourself: this checks ZipRecruiter too, plus seven-plus other sources it would take real time to check by hand, every single night, whether you log in or not.

Tab-by-tab reference

Every tab in the app, everything in it, what it's for.

Profile Setup

Your search brief. Anything you change here reshapes future searches — it doesn't touch leads you already have.

Mode toggle — "I'm looking for a job" (hiring mode) vs. "I'm selling something" (buying mode, for finding companies trying to buy what you sell). Pick one; the fields below change to match.
Resume, three ways — drop a PDF, paste LinkedIn/About text, or point it at a webpage ("Pull it in"). Any of the three fills in your role history, industries, and skills automatically. Once one is on file, the card shows "On file — already shaping your search" with a summary and a Replace option.
View polished resume — a clean, single-page, ready-to-send version built from what's on file, opened in a new tab. Use your browser's Print → Save as PDF to get a real file, then attach it wherever you're applying (including from the Draft Email button on any lead). If it only shows job titles with no company/dates/bullets, replace your resume once to unlock the full version.
Target roles / target industries — comma-separated, feeds the search directly. More specific here means more relevant leads.
Anything else worth knowing — free text for context a resume can't show: what you're moving toward or away from, a type of company that fits best, anything that should shape what counts as a good match.
What you sell (buying mode only) — describe it the way you'd explain it to someone who's never bought it.
Base zip + radius — the geographic center and how far out to search, in miles.
Signal tier — Hot only (real open postings) vs. Hot + warm (also include plausible-fit prospects). Hot + warm is the default.
Save & find leads — saves your profile and immediately runs your first search.

Leads Daily driver

Where you'll spend almost all your time. Every lead here has been checked twice — found by a real web search, then independently re-verified — before it ever shows up.

Stat row — a running count across your list (total, hot, contacted/callback, callbacks) so you can see momentum at a glance.
Sort — Hot first (default), Best match first, Newest first, or Follow-up soonest. Switch freely; it only changes the order, never the data.
Find leads — runs a fresh search on demand, on top of the automatic overnight one. Use it any time you've just updated your profile or just want to check right now.
Export to Sheets — sends your current list to a Google Sheet, if you want a copy outside the app.
Needs follow-up — the tile in the stat row doubles as a filter. Click it (or the checkbox above the list) to show only leads you marked Contacted or Callback where either no follow-up date was ever set, or that date has already passed. This is the live, in-app version of the "gone quiet" nudge in your morning email.
Bulk actions — check the box on any lead card and a bar appears above the list to Mark Contacted, Mark Dead, or Delete every checked lead at once, instead of one at a time.
Each lead card, top to bottom: company and role; a "broker tip" tag if it was hand-placed rather than found by search; the match % badge (hover for the breakdown); the hot/warm tag; an "apply online" tag if there's a real, working online application at the source link; "Why this fits" — why that specific lead matches you; the opener, with a Copy button, for what to actually say on the call; the phone number as a tap-to-call link, or a "Find phone" button if none was found yet; the "Sourced" line — exactly what was confirmed and when, with a "view source" link to the original posting, and how long ago we found it.
Status — New, Contacted, Callback, or Dead. Setting it to Contacted stamps the date automatically.
Follow up — a date picker. Set this whenever you talk to someone — it's how the "gone quiet" reminder knows when to nudge you.
Draft email — highlighted (solid) on any lead with no online apply flow, since that's genuinely the next step there. Opens a Gmail compose window with a subject and an opening pitch already written in first person from your actual resume — nothing invented. If your match breakdown found exactly one gap, it's addressed proactively in a sentence instead of left unspoken. You still need to attach your resume and hit send.
Notes — free text on the card itself: who you spoke to, what they said, when to try again. Saves automatically when you click away.

Agencies Get discovered

You submit your resume once — it's already on file. This is the other half of the search: real recruiting and staffing agencies that actually work your industry and area, so you show up on their radar too, not just job boards. This is not an auto-apply bot — nothing gets sent anywhere on your behalf without you doing it.

Find agencies — runs a real search for recruiting/staffing agencies serving your target roles, industries, and geography. Every result is a real, currently-operating agency with a source link — never invented.
Each agency card: name and what they specialize in placing; why they're a fit for you; phone, email, and website when publicly listed (a missing one just means it wasn't publicly findable, never a guess); and a "Sourced" line with a link back to where it was confirmed.
What to do with one: reach out directly, mention your background, and ask to register with them — the same way you'd register with any agency, just with the research already done for you.

Activity History

The record of what Hire Signal has done on your behalf, most recent first.

Daily check-in entries — logged every morning around 9am ET: how many new leads were found, how many existing leads were rechecked, how many got flagged dead, how many follow-ups came due.
Manual search entries — logged any time you hit Find leads yourself from the Leads tab.
Nothing to configure here — it's a read-only log so you can see what ran and when, especially useful if a morning email ever seems off.

Admin Owner onlyNot visible on other accounts

Only shows up for the account that owns Hire Signal.

All accounts — every account on the product at a glance.
Export all (CSV) — every lead, across every account, in one file — includes the match % column.
Add account — name, optional email, and a 4-digit PIN to create a new login.

Something's wrong? Say so.

A bad lead, a dead link, a phone number that doesn't work, a step in this guide that didn't match what you actually saw — all of it is useful, especially the small stuff. Reply to any Hire Signal email, or write directly to hello@techhaus.haus.